Policies

 

The 3-day payment policy goes into effect July 9, 2024 for the Fall 2024 semester.

This means, if you are registering for fall classes on or after July 9, 2024, payment is due within 3 days. Please refer to the Payment Chart.

3-Day Drop for Nonpayment 

• Prior to the start of instruction, students are allowed three calendar days (including weekends and holidays) from the date of registration to submit payment in full for all sessions. If payment is not submitted within the allotted time, all classes will be dropped.
• Students who register less than three days prior to the start of the term must pay in full before the first day of instruction. Students who do not submit payment within the allotted time will be dropped from all classes.
• Please refer to the payment chart for your payment due date. 
  
  
• The 3-day drop policy does not apply for classes that are added after instruction has begun. However, if fees are not paid at the time of registration, a restriction will be placed on your record (Title 5, Section 59410).
• The following groups will not be dropped for non-payment:
• Students enrolled in the NBS Tuition Payment Plan
• Third-Party/Sponsor-paid students (appropriate paperwork must be submitted to the Cashier’s Office prior to the student’s payment deadline).
• Students who have been awarded the California College Promise Grant*. The CCP Grant must be applied to the student’s account prior to registration or within ten days of registration. CCP Grant students will receive a restriction on their account on the first day of the term if payment has not been submitted.

 

Add Authorization and Faculty Consent

Add Authorization
Once instruction begins, an add authorization is required to register for a section. Add authorizations can be requested by contacting the instructor of any class you wish to add. Once the instructor authorizes the add, you can register via the "Self-Service (Registration)" link in the MyChaffey Portal.

Faculty Consent
Some classes require faculty consent to allow students to register.  “Instructor consent required for enrollment” is listed for these sections in the Schedule of Classes. You will need to contact the instructor to request consent. Once it has been issued, you can register via the "Self-Service (Registration)" link in the MyChaffey Portal. Learn more by viewing our video.

 

Drop Policy

Some dates vary. Refer to the published deadline dates in the schedule of classes or academic calendar

To receive a refund of fees (or to reverse charges for a class, if you haven’t yet paid), drop your class on or before the refund deadline. Refund deadlines can be viewed on the MyChaffey portal under the Account Balance widget.  It is your responsibility to drop your courses.

• If you drop after the refund deadline, you will be responsible for the fees even if you don’t attend the class.

 

To avoid a “W” grade on your transcript:

• Drop your full-term class on or before the Deadline to Drop w/out a “W”
• A drop after the deadline will result in “W” grade, and the entry is permanent

 

Last day to drop for the semester (resulting in a “W” grade):

• Drop your full-term class by the Deadline to Drop with a “W”.
• After the deadline passes, the class can no longer be dropped and the instructor will be required to issue a final grade at the end of the semester. Be sure to drop on or before the deadline to avoid a substandard grade that will affect your GPA.

 

To Drop a Class:

• Log in to the MyChaffey portal and select ‘Register/Add/Drop Classes’ under the Self-Service Quick Links.

 

If you have a restriction on your account:

• You must drop your class in person in the Admissions & Records Office on any Chaffey campus before the appropriate deadline.

 

Please Note: The Admissions & Records Office cannot extend the Last Day to Drop.

 

Photo ID Cards

Chaffey College photo ID cards are required for use of labs, library and other services. You are encouraged to get a photo ID card as soon as possible after registering and paying for classes.

Photo ID cards are issued in the Admissions and Records Office either online or in person. To request your card online, please complete the Photo ID Request Form on the MyChaffey portal.

For a NEW ID card (student’s first request)

• There is no charge for a new photo ID card
• A secondary government-issued photo ID is required for verification purposes (i.e. driver’s license, passport, state ID card, current high school ID card). No exceptions.
• All outstanding fees must be paid in full in order to obtain a photo ID.

 

RE-PRINTS (student has previously received a Chaffey College photo ID)

• Photo ID re-prints are available on Thursdays at no charge
• There is an $8 fee for rush requests. Rush requests are available during regular business hours on Monday, Tuesday, Wednesday and Friday
• A secondary government-issued photo ID is required for verification purposes (i.e. driver’s license, passport, state ID card, current high school ID card). No exceptions.
• All outstanding fees must be paid in full in order to obtain a reprint
• Retakes will only be done in cases where there is a significant change in appearance since the last photo was taken, at the discretion of the Chaffey employee

 

Photos must be an unobstructed, front view of the full face that is a representation of the true appearance of the card holder. No facial or hand gestures or foreign objects are permitted in the photo. Hats, sunglasses and any other clothing that might obstruct a clear view of the student’s face may not be worn. All headwear must be removed, unless worn for valid religious, cultural or medical reasons.