Policies

A Chaffey College student stands in front of the student services/administration building.

Ten-Day Drop for Nonpayment

Full Term and Fast Track 1 Courses

  • Students are allowed ten calendar days (including weekends and holidays) from the date of registration to submit payment in full. If payment is not submitted within the allotted time, all classes will be dropped.
  • Students who register less than ten days prior to the start of the term must pay in full before the first day of instruction. Students who do not submit payment within the allotted time will be dropped from all classes.
  • Please refer to the payment chart for your payment due date. 

** Note: If your payment date falls on a Sunday, we highly recommend that you pay before Sunday, as this day may be reserved for scheduled maintenance. Your payment may not go through which would cause you to be dropped from classes** 

14-week & Fast Track 2 Courses

Payment for 14-week & Fast Track 2 courses are due at the time of registration. The 10-day drop policy does not apply. If fees are not paid at the time of registration, a restriction will be placed on your record (Title 5, Section 59410). Once 14-week & Fast Track 2 classes have begun, an Add Code is required for registration in all sections. Deadlines vary for short-term classes. Refer to your registration statement for exact deadline dates.

The following groups will not be dropped for non-payment:

  • Students enrolled in the NBS Tuition Payment Plan
  • Third-Party/Sponsor-paid students (appropriate paperwork must be submitted to the Cashier’s Office prior to the student’s payment deadline).
  • Students who have been awarded the California College Promise Grant*. The CCP Grant must be applied to the student’s account prior to registration or within ten days of registration. CCP Grant students will receive a restriction on their account on the first day of the term if payment has not been submitted.

 

 

Add Code Registration

What is an add code?

An add code is a 4-digit number that replaces an instructor’s signature. The add code confirms the instructor’s permission to add a class section.

When is an add code required for registration?

On or after the first day of instruction for all open and closed classes.

To register for any class marked “Instructor Consent Required”.

How long is the add code valid?

An add code is good until the last day to add the class section.

The last day to add date can be found on your registration receipt or in the schedule of classes.

If you have trouble locating the last day to add the class section, contact the Admissions and Records Office for assistance.

It is your responsibility to use the add code before it expires.

How do I get an add code?

Go to the first class session and request an add code from the instructor.

How do I get an add code for an online class?

For online classes, go to the distance education website [NOTE: need hyperlink to new URL] and select the student’s tab to make contact with the instructor.

Links are available one week prior to the start date of the course through the first week of the class.

Once I have an add code, how do I use it?

Log on to the MyChaffey portal and select “Add Code Registration” from the self- service quick links.

You must enter the 5-digit class section number, the 4-digit add code, and the term.

Pay the fees due.

Print out your registration receipt.

Attend your class.

 

Drop Policy

Some dates vary. Refer to your Registration Statement for exact dates.

Full-term Classes – refer to the published deadline dates in the schedule of classes or academic calendar

Fast-Track and Late Start Classes – refer to the deadline dates printed on your registration receipt

To receive a refund of fees (or to reverse charges for a class, if you haven’t yet paid), drop your full- term class on or before the refund deadline.

  • If you drop after the refund deadline, you will be responsible for the fees even if you don’t attend the class.

 

To avoid a “W” grade on your transcript:

  • Drop your full-term class on or before the Deadline to Drop w/out a “W”
  • A drop after the deadline will result in “W” grade, and the entry is permanent

 

Last day to drop for the semester (resulting in a “W” grade):

  • Drop your full-term class by the Deadline to Drop with a “W”.
  • After the deadline passes, the class can no longer be dropped and the instructor will be required to issue a final grade at the end of the semester. Be sure to drop on or before the deadline to avoid a substandard grade that will affect your GPA.

 

To Drop a Class:

  • Log in to the MyChaffey portal and select ‘Register/Add/Drop Classes’ under the Self-Service Quick Links.

 

If you have a restriction on your account:

  • You must drop your class in person in the Admissions & Records Office on any Chaffey campus before the appropriate deadline.

 

Please Note: The Admissions & Records Office cannot extend the Last Day to Drop.

 

Photo ID Cards

Chaffey College photo ID cards are required for use of labs, library and other services. You are encouraged to get a photo ID card as soon as possible after registering and paying for classes.

Photo ID cards are issued in the Admissions and Records Office either online of in person. To request your card online, please complete the Photo ID Request Form on the MyChaffey portal.

For a NEW ID card (student’s first request)

  • There is no charge for a new photo ID card
  • A secondary government-issued photo ID is required for verification purposes (i.e. driver’s license, passport, state ID card, current high school ID card). No exceptions.
  • All outstanding fees must be paid in full in order to obtain a photo ID.

 

RE-PRINTS (student has previously received a Chaffey College photo ID)

  • Photo ID re-prints are available on Thursdays at no charge
  • There is an $8 fee for rush requests. Rush requests are available during regular business hours on Monday, Tuesday, Wednesday and Friday
  • A secondary government-issued photo ID is required for verification purposes (i.e. driver’s license, passport, state ID card, current high school ID card). No exceptions.
  • All outstanding fees must be paid in full in order to obtain a reprint
  • Retakes will only be done in cases where there is a significant change in appearance since the last photo was taken, at the discretion of the Chaffey employee

 

Photos must be an unobstructed, front view of the full face that is a representation of the true appearance of the card holder. No facial or hand gestures or foreign objects are permitted in the photo. Hats, sunglasses and any other clothing that might obstruct a clear view of the student’s face may not be worn. All headwear must be removed, unless worn for valid religious, cultural or medical reasons.