Hero image for Several people walk up the stairs at the student services/administration building.
Several people walk up the stairs at the student services/administration building.
pattern placeholder

Admission and Records

Some of the most important steps in your college journey will involve the admissions and records office at Chaffey College. From accepting applications to providing transcripts, this department often serves as the first stop for new and returning students. Learn more about admissions with our frequently asked questions guide. 

need helpAdmissions & Records and the Financial Aid Office are available to serve you online. Join our Virtual Line and someone will be with you shortly.

 

 

Registration

Online Registration Instructions

Your registration date and time can be verified on MyChaffey Portal [NOTE: need hyperlink to new URL] approximately two weeks before registration begins. You may register on or after your assigned registration date and time.

If you have a registration restriction, you may view your restriction in one of two ways:

  • Log into the MyChaffey Portal, select the My ChaffeyVIEW icon under the launch pad, and select “View My Restrictions (Holds)” in the Students Menu.
  • Download the Chaffey College mobile app and select the “My Notifications” option.

The appropriate department and phone number will be listed. The restriction must be removed in order to register. 


Registration Priority

Registration priority will be assigned in the following order:

  • Students who have completed the placement process, orientation, and an educational plan, and are enrolled in and receiving services from an eligible priority group as defined by Education Code 66025 and Title 5 58108.
  • Continuing, returning, and new students who have completed the placement process, orientation, and an educational plan; continuing students must also be in good academic standing.
  • Students who fail to meet one or more of the eligibility requirements listed above.
  • Students who have completed more than 100 units.


Maximum Unit Load

You may enroll in up to 18 units in spring/fall, and 7 in summer, based on class availability. To enroll in more than the maximum units, you must have permission from a counselor by obtaining their approval/signature on your add card.


Multiple Enrollments

You may only enroll in one section of a given course at the same time within the same semester.

Time Conflicts

You are not permitted to enroll in classes that meet at the same time or that have overlapping class schedules.

Waitlisting

The waitlist opens as soon as a class becomes full, provided the wait list option is available for the class. While registering via the MyChaffey Portal, you may place yourself on the waitlist for a class that is closed. You will be contacted via your Chaffey email account when a seat becomes available. Notification is based on wait list rank.

Once permission to register is received, log into the MyChaffey Portal, click on the My ChaffeyVIEW icon under the launch pad, and select the “manage my wait list” option in the Students menu. Registration is not complete until you click “Submit.” 

Registration must be completed by the date and time indicated on the email notification. If you fail to register before the specified deadline, you will be dropped from the waitlist. The Admissions and Records Office cannot extend your deadline to add. You may not enroll and waitlist in different sections of the same course at the same time. Time conflicts are not checked systematically when wait listing.

If you have not received permission to register prior to the first day of instruction, go to the first class meeting to request an add code from the instructor.

In-Person Registration

Students who require an approved petition to register in a course must do so in person in the admissions and records office.

 

Chosen Name

If you’re a student who prefers to identify yourself with a name other than your legal name, please review our chosen name guidelines to learn more. 

 

Contact

Chino campus: 909-652-8000
Fontana campus: 909-652-7400
Rancho Cucamonga campus: 909-652-6600 
General questions: admissions@chaffey.edu
Payment information: cashier.staff@chaffey.edu
Transcript questions: transcripts@chaffey.edu

Kathy Lucero
Director, Admissions & Records
Email: kathy.lucero@chaffey.edu
Ann E. Perez
Admissions & Records Coordinator
Email: ann.perez@chaffey.edu
Jenae Yarnall
Cashier Coordinator
Email: jenae.yarnall@chaffey.edu
Therese Coming
Educational Services Specialist
Email: therese.coming@chaffey.edu
Degrees and Certificates
Brian Stone
Educational Services Specialist
Email: brian.stone@chaffey.edu
Degrees and Certificates
Claire Reinschmidt
Administrative Assistant
Email: claire.reinschmidt@chaffey.edu
Christine Martinez
Educational Services Generalist Cashier's
Email: christine.martinez@chaffey.edu

Nabil Torres Arguelles
Educational Services Generalist
Email: nabil.torresArguelles@chaffey.edu
Applications
Lorie Vazquez
Educational Services Generalist
Email:  Lorie.Vazquez@chaffey.edu
Residency
Charmaine Abioro
Educational Services Generalist
Email: charmaine.abioro@chaffey.edu
Sonia Torres
Educational Services Generalist
Email: sonia.torres@chaffey.edu
Cashier's Office
Janette Carbajal
Educational Services Generalist
Email: janette.carbajal@chaffey.edu
Transcripts-Incoming
Micah Rhodes
Educational Services Generalist
Email: micah.rhodes@chaffey.edu
Transcripts-Outgoing
Priscilla Stigler
Educational Services Generalist
Email: priscilla.stigler@chaffey.edu
Educational Services Generalist

 

Fee Information

Summer 2020

All fees are set by the State of California and are subject to change without notice.

FEE Amount
ENROLLMENT FEE
In the event of a fee increase by the state legislature please refer to this page for updates.
$46 per unit
NONRESIDENT TUITION AND ENROLLMENT FEE
(For U.S. Citizens and Non U.S. Citizens)
$331 per unit ($265 non-resident + $20 capital outlay + $46 enrollment fee)
HEALTH SERVICES FEE** $18 Non-CCP Grant Students
$9 CCP Grant Students (A)
$18 CCP Grant Students (B & C)
COLLEGE SERVICE FEE (optional)*** $5
MATERIAL CHARGES
(If applicable)
VARIES
(Check Schedule of Classes)
PARKING PERMIT
Required at the Rancho Cucamonga, Chino, and Fontana campus
$25 Automobile
$25 CCP Grant
$20 Motorcycle
TRANSPORTATION FEE
The GoSmart student ridership program was approved by Chaffey College voting students. This fee is mandatory for any student enrolled in credit classes.
$5 Registered in less than 6 units
$6 Registered in 6 units or more
TECHNOLOGY FEE (optional)****
This fee helps support the cost of providing student access to college technology.
$5
STUDENT REPRESENTATION FEE (optional)*****
The fee amount was set by the California legislature and took effect Jan. 1, 2020.
$2 each

 

Fall 2020

All fees are set by the State of California and are subject to change without notice.

FEE Amount
ENROLLMENT FEE
In the event of a fee increase by the state legislature please refer to this page for updates.
$46 per unit
NONRESIDENT TUITION AND ENROLLMENT FEE
(For U.S. Citizens and Non U.S. Citizens)
$352 per unit
($290 non-resident + $16 capital outlay + $46 enrollment fee)
HEALTH SERVICES FEE** $21 Non-CCP Grant Students
$10.50 CCP Grant Students (A)
$21 CCP Grant Students (B & C)
COLLEGE SERVICE FEE (optional)*** $8
MATERIAL CHARGES
(If applicable)
VARIES
(Check Schedule of Classes)
PARKING PERMIT
Required at the Rancho Cucamonga, Chino, and Fontana campus
$55 Automobile
$35 CCP Grant
$20 Motorcycle
TRANSPORTATION FEE
The GoSmart student ridership program was approved by Chaffey College voting students. This fee is mandatory for any student enrolled in credit classes.
$8 Registered in less than 6 units
$9 Registered in 6 units or more
TECHNOLOGY FEE (optional)****
This fee helps support the cost of providing student access to college technology
$8
ID CARD (Rush Re-Print) $8 each
STUDENT REPRESENTATION FEE (optional)*****
The fee amount was set by the California legislature and took effect Jan. 1, 2020.
$2 each

 

Spring 2020

All fees are set by the State of California and are subject to change without notice.

FEE Amount
ENROLLMENT FEE
In the event of a fee increase by the state legislature please refer to this page for updates.
$46 per unit
NONRESIDENT TUITION AND ENROLLMENT FEE
(For U.S. Citizens and Non U.S. Citizens)
$331 per unit ($265 non-resident + $20 capital outlay + $46 enrollment fee)
HEALTH SERVICES FEE** $17 Non-CCP Grant Students
$8.50 CCP Grant Students (A)
$17 CCP Grant Students (B & C)
COLLEGE SERVICE FEE (optional)*** $8
MATERIAL CHARGES
(If applicable)
VARIES
(Check Schedule of Classes)
PARKING PERMIT
Required at the Rancho Cucamonga, Chino, and Fontana campus
$50 Automobile
$30 CCP Grant
$20 Motorcycle
TRANSPORTATION FEE
The GoSmart student ridership program was approved by Chaffey College voting students. This fee is mandatory for any student enrolled in credit classes.
$8 Registered in less than 6 units
$9 Registered in 6 units or more
TECHNOLOGY FEE (optional)****
This fee helps support the cost of providing student access to college technology
$8
STUDENT REPRESENTATION FEE (optional)*****
The fee amount was set by the California legislature and took effect Jan. 1, 2020.
$2

 


Health Services Fee** 
Pursuant to section 76355 of the Education Code, students who can provide documentation of active membership in a religious organization that relies exclusively on prayer for healing may request to have the Health Services Fee waived. Applications for waiver are available in the student health services office. [NOTE: need hyperlink to new URL]

College Service Fee*** 
The Associated Students of Chaffey College (ASCC) is the campus student government. ASCC is supported by students and is for the benefit of students. The college service fee is an optional fee endorsed by the associated students annually and is approved by the college Governing Board. Individuals who wish to learn more about the College Service Fee, including its benefits to students and service to the community may contact the Office of Student Life [NOTE: need hyperlink to new URL] at 909-652-6590 for more information. Students who wish to be exempt from paying the college service fee, please contact the Cashier’s Office at cashier.staff@chaffey.edu on or before the refund deadline for the applicable term.

Student Representation Fee*****
The $2 student representation fee is used by the Associated Students of Chaffey College and the Student Senate of California Community Colleges to advocate and lobby for legislative issues that affect and benefit community colleges and community college students both at the state and federal level. Students who wish to be exempt from paying the student representation fee may submit the following form Student Representation Fee Waiver Form prior to the refund deadline for the applicable term.

Technology Fee**** 
Chaffey College implemented a technology fee to help support the cost of providing student access to college technology. This fee is optional and will be used, for example, to help ensure that student computer labs are equipped with current hardware and software and to provide high-speed wireless access and connectivity to the internet. The technology fee is $8 per term in the fall and spring and $5 in the summer and will only be used for student-related technology. Students who choose not to support this fee must contact the Cashier’s Office at cashier.staff@chaffey.edu on or before the refund deadline for the applicable term.

California College Promise Grant (CCP Grant) is formerly known as the BOG Fee Waiver. For information related to waiver of enrollment fees, contact the Chaffey College financial aid office at 909-652-6199.

 

Forms

A staff member provides assistance to a student in the student services/administration building


Add Card

Emergency Contact Information & Internet Usage Form for Students Under 18 Years Old Only 

Petition to Retain Enrollment Priority — 100+ Units

Proxy Transaction

Request for Unit Evaluation

Student Update Form

 

Enrollment and Degree Verification

Visit the National Student Clearinghouse to make requests for student degree and enrollment verification.

 Former Students Returning

Following are steps to take if you are a former student:

  1. You must reapply once you are absent a term in fall or spring. NOTE: If you are experiencing difficulties with the online application, please e-mail or call the help desk at support@openccc.net or toll-free at (877) 247-4836.
  2. Contact the counseling department to make an appointment for an orientation, placement and educational plan if needed.
  3. Visit the financial aid office for information on how to receive financial aid.
  4. Use the schedule of classes to help you design your class schedule for the semester. You will also find important registration information dates and payment deadlines.
  5. Register for classes by logging into your MyChaffey Portal at www.my.chaffey.edu. Your registration date will be posted on MyChaffey Portal two weeks before registration begins.
  6. Pay your fees on MyChaffey Portal. You may have up to 10 calendar days to pay for your classes. Please visit the cashier’s website for payment deadlines. All Payments are due before the first day of instruction. Students whose payments are not received by the due date will be dropped for non-payment.
  7. Print your registration statement in MyChaffey Portal prior to the start of the term. This will be your receipt of all classes that have been added/dropped and paid for, so check it carefully.

If you decide not to attend classes for which you have registered, it is your responsibility to officially drop within the published deadlines. Refer to the Class Schedule for deadlines.

If fees have not been paid, students who drop classes after the refund deadline will incur a financial obligation to the college and an administrative hold will be placed on their student record.

This hold will block you from future registration (Adds, Drops, and Withdrawals), obtaining your photo ID, transcripts, grades, diplomas, or verification of enrollment until all fees are paid.

 

Chancellor’s Office Tax Offset Program (COTOP) Frequently Asked Questions

What is the Chancellor’s Office Tax Offset Program (COTOP)?
COTOP is a program that provides Chaffey College with a method of collecting accounts receivable balances for student financial aid and non-financial aid obligations. Past due accounts will be submitted by Chaffey College to COTOP for a tax offset (via an intercept by the Franchise Tax Board of any tax refunds, lottery winnings, or unclaimed property that might be owed to you).

Please be aware that this debt will not be submitted to any major credit agencies.

Why did I receive this letter?
The letter was to formally notify you of amounts owed to Chaffey College, and that Chaffey College is participating in the California Community Colleges Chancellor's Office Tax Offset Program (COTOP).

Prior to submitting an account to COTOP for tax offset, the Chaffey College cashier’s office will send out a “due process” collection letter to the last known address of the students, instructing them that they may be sent to COTOP. Students then have 30 days to pay their fees in full or to make payment arrangements before the debtor data is submitted to the State Chancellor’s Office. This is to allow the debtor time to question the debt and/or pay the college before the tax offset process begins through the Franchise Tax Board.

What type of student obligations can Chaffey College submit for tax offset?
Non-resident tuition; enrollment fees; library fines; library replacement material charges; parking fees; parking fines (limited to those fines submitted within 3 years of being incurred); personal checks returned for non-sufficient funds; returned check service charges; child care charges; instructional equipment breakage/replacement charges; health fees; transcript fees; foreign student insurance charges; dental health center charges; community services fees; lost key charges; transportation charges/fees; audit fees; contract class charges; instructional material fee; damage to campus facilities/equipment charges; student representation fee, student center fee; campus financial aid funds, and the Board of Governors Enrollment Fee Waivers (BOG) for which the student was not eligible.

What do I need to do if I receive a COTOP letter in the mail? 
Please follow the instructions on the letter you have received. You can pay your fees either online through MyChaffeyVIEW, in person at the cashier’s office, or by mail. If your fees are not paid in full in the 30 days after the letters are sent out, your information will be submitted to COTOP.

You may submit objections and any supporting documentation to this action personally, or in writing. Please include your full name, student ID number, mailing address, and send your request within 30 days from the date of this letter to Chaffey College, Attn: Cashier’s Office/COTOP, 5885 Haven Avenue, Rancho Cucamonga, CA 91737. Upon receipt of your objections and supporting documentation, the student petitions committee will review your request. If the committee finds that the debt is in error, the COTOP request will be withdrawn or the amount will be corrected. If no objections are submitted or if the objections are considered to be insufficient, we will proceed with this action.

You may contact the cashier’s office for clarification on what the COTOP entails.

Why has my tax return been taken by Chaffey College?
Your pasts due student fees were submitted to COTOP due to non-payment. Because Chaffey College did not receive anything in writing to dispute the charges explained above, COTOP was used as a collections tool provided by the State of California. If you want to dispute your charges, please follow the instructions above.

How much do I owe?
You can access your student account to check your balance through the MyChaffeyVIEW icon under the launch pad and click on 'Students'. Under 'Financial Information', click on the 'Make a Payment' link to view your past due balance.