Accounting and Budgeting Services

Student services building

We value fiscal responsibility and that’s why Chaffey College’s accounting services, budgeting and fiscal services staff work hard to meet the district’s financial obligations, all while monitoring accounts and keeping meticulous records in compliance with state and federal regulations.

Accounting services staff report to the associate superintendent of business services and economic development. The department – comprised of accounting, accounts payable and payroll - provides support services for instructional, administrative and student service areas of the district. Staff ensure that all resources are managed and accounted for in an effective manner. Utilizing the highest standards, accounting services ensures fiscal stability by meeting all monthly financial obligations, regulatory compliance and accurate reports. This includes monitoring state and federal grants, categorical programs, special funds, timely vendor payments for all funds for services, fixed expenses, payroll services, contractors and student financial aid.

The payroll office processes all pay warrants, direct deposits, annual and quarterly returns, W-2 statements, state and federal taxes, and voluntary deductions. Scroll down for more information about the payroll office.

All of the services provided by the department are critical to the operation of the district and to meeting the district's mission. The department measures its effectiveness through various financial reports, such as successful audits, as well as timely payments processed throughout the year. All of these indicators reflect that the district is fiscally stable.

 

Contact

Phone: 909-652-6036

 

Accounting Services

Kim Erickson
Executive Director, Business Services
(909) 652-6021
kim.erickson@chaffey.edu
Myriam Arellano
Accounting Services, Manager
(909) 652-6177
myriam.arellano@chaffey.edu

 

 

Accounts Payable

Deborah Corrales
Accounting Technician
(909) 652-6027
deborah.corrales@chaffey.edu
Lori Lindsey
Accounting Technician
(909) 652-6025
lori.lindsey@chaffey.edu
Lisa Bruchet
Accounting Specialist
(909) 652-6028
lisa.bruchet@chaffey.edu
Judy Garcia
Accounting Specialist
(909) 652-6019
judy.garcia@chaffey.edu

 

Julia Huang
Accounting Technician
(909) 652-6023
julia.huang@chaffey.edu
Gurpreet Kaur
Accounting Technician
(909) 652-6024
gurpreet.kaur@chaffey.edu

 

 

Payroll Services

Payroll staff process all pay warrants, direct deposits, annual and quarterly returns, W-2 statements, state and federal taxes, and voluntary deductions.

Kim Mascarenas
Payroll Administrator
(909) 652-6030
kim.mascarenas@chaffey.edu
Tara Schroeder
Payroll Technician
(909) 652-6037
tara.schroeder@chaffey.edu

 

 Forms and Information

  • 403(b) & 457(b)
  • 403(b) & 457(b) - 2016 Annual Update
  • 403(b) & 457(b) - 2015 Annual Update
  • 403(b) & 457(b) - 2014 Annual Update
  • 403(b) & 457(b) - 2013 Annual Update
  • 403(b) & 457(b) - 2012 Annual Update
  • 403(b) Hardship Distribution form
  • 403(b) Loan Request form
  • 403(b) Rollover/Exchange/Distribution form
  • 403(b) Master Vendor List
  • 457 Loan Request form
  • 457 Rollover/Exchange/Distribution form
  • Chaffey Salary Reduction Agreement form
  • Hold Harmless & Information Sharing Agreement
  • Tax Documents
    Tax Forms
  • DE-4_2017
  • W4_2017

 

Time Sheet Schedules

  • 2017 Certificated Hourly Payroll
  • 2017 Classified Hourly Submission and Approval Schedule
  • 2017 Contract Payroll
  • Other Forms & Information
  • Classified Supplemental Time Sheet
  • Direct Deposit form
  • Hourly/Student Time Sheet
  • Manual Payroll Warrant Request form
  • MyChaffeyVIEW Access instructions
  • Payroll Deduction Auxiliary form
  • Payroll Deduction Student Activities form
  • Section 125 Unreimbursed Medical Expense form
  • Voluntary Deduction Cancellation form

 

Additional Information and Resources

403 (b) 2016 Contribution Limit Update

 

Accounts payable forms

Mileage Reimbursement

  • Mileage Reimbursement Rate
  • Mileage Reimbursement Expense form

 

Travel & Conference

  • District's Travel Agency
  • Travel Guidelines
  • Travel & Conference form

 

Purchase Reimbursement

  • Purchase Reimbursement form

 

Vendor Resources

 

Auxiliary donation account forms

  • Auxiliary Account Process
  • Auxiliary General Account Establishment form
  • Auxiliary Requisition form